POLICY STATEMENT  
ALBERTVILLE PUBLIC LIBRARY - ALBERTVILLE, ALABAMA


I.                 THE BOARD

A.     Library members are appointed by the municipal governing body for a designated term of office and assume the duties and responsibilities as set forth in the Code of Alabama, Volume 12, Title 55, Sections 286 and 287.It is the boardís responsibility to act in a consultative capacity to the City Council on library matters and to set broad policies to guide the librarian in supervising the staff and conducting the affairs of the library.

B.     Since the board recognizes that the library is supported by public funds of municipal government, it recommends that its membership refrain from active participation in controversial matters of a local political nature in order to assure that the library continues to offer service to its patrons on an equal basis and avoid the pitfalls of political involvement for the library and members of the staff.

 

II.                GENERAL LIBRARY OBJECTIVES

 

The general library objectives of the Albertville Public Library shall be:

A.     To assemble, preserve and administer, in organized collection, books and related educational and recreational material in order to promote, through guidance and stimulation, the communication of ideas, and enlightened citizenship and enriched personal lives.

B.     To serve as a center of reliable information.

C.     To provide a place where inquiring minds may encounter the original, sometimes unorthodox and critical ideas so necessary as correctives and stimulants in a society that depends for its survival on free competition in ideas.

D.     To provide opportunity and encouragement for children, young people, men, and women to educate themselves continuously.

E.      To seek continually to identify community needs, to provide programs of service to meet such needs, and to cooperate with other organizations, agencies, and institutions which can provide programs or services to meet community needs.

F.      To provide opportunity for recreation through the use of literature, music, films and other art forms.

 

III.              WHO MAY USE THE LIBRARY

 

A.     Individuals eligible for resident membership in the Albertville Public Library shall reside in

Albertville or its trade areas, the trade area being defined as not more than 20 miles distance from the Albertville City limits. Non-resident membership is available to persons outside this described area upon payment of a $10.00 annual membership fee. Service of membership will not be denied or abridged because of religious, racial, social, economic or political status. Applicants are required to present a United States government issued photo ID, i.e. Driverís License, Passport, or Student School Card. The ID can be an out of area Driverís License combined with a lease, utility bill, motor vehicle registration, imprint on check or deposit slip which has their name and current local street address. Each individual must have a home phone or cell phone and provide two local references. Limit three books per member upon first visit.

B.††† The library board shall have the authority to limit library services or the use of the library††

††††††† facilities when it feels the requests of groups or individuals are such that library service to

†† †††††the general public will be curtailed if these special demands are met.This includes reserving

††††††† large blocks of books for schools, clubs or other organizations as well as use of the library as

††††††† a meeting place for non-library functions.

C.††† The use of the library or its services may be denied for due cause.Such cause may be failure†††††

††††††† to return books or to pay penalties, destruction of library property, disturbance of other

††††††† patrons, or any other objectionable conduct on library premises.

D.††† The cards of borrowers should be updated every 5 years, in addition to maintaining†††††††††††††††††

††††††† continuous revision of the registration file by promptly removing the cards of persons

††††††† who die, move away or change their names through marriage.Each borrower should be

††††††† asked to give his telephone number, also the number and address of a close relative who

††††††† could provide information that might be necessary should the borrower move.

 

IV.              SERVICES OF THE LIBRARY

 

A.     The library will select from the mass of available materials, and organize for easy access,

those books and materials which best meet the needs of the community.

B.†† The library staff will provide guidance and assistance for people to obtain the information

they seek as recorded in print and audio-visual resources.

†††††††††††††† C.†† The library will provide information and materials to help people to:

1.      Equip themselves for efficient activities in useful occupations and practical affairs,

†††††† including vocation information, parent and home education, child care, nutrition, physical

†††††††††††††††††††††††††††† health, emotional stability and growth, budgeting and consumer information and†††††††††††††††††††††††

†††††††††††††††††††††††††††† specialized business, industrial and agricultural information.

2.      Increase their competence to form sound judgements on public problems and to encourage them to express their opinions and to act according to their judgement.

3.      Increase their understanding and appreciation of literature, the arts, sciences and the political and natural world.

4.      Promote personal and social well being and develop creative and spiritual capacities.

D.†† The library will initiate programs, exhibits, booklists, etc., to stimulate the use of library††††††

†††††† materials for the enlightenment of people of all ages.

E.      The library will cooperate with other community agencies and organizations to determine and

††††††††††††††††††††† meet the educational needs of the community.

F.      The library accepts a responsibility for securing information beyond its own resources by:

1.      Collecting information about, listing the referral, resources of agencies, institutions, organizations, and individuals in the community.

2.      Borrowing for patrons with serious interests materials which are not owned by the library and which cannot be purchased or materials for which the demand does not justify purchase.

G.     The library will lend to other libraries materials that are requested for patrons with serious interests in which are not available in the borrowing library. Patrons of this library have a priority in the use of the materials.

H.     The library will endeavor to maintain a balance in its services to men, women, young people, and children. The public library will cooperate with, but cannot perform the functions of, school or other institutional libraries, which are designed to meet curricular needs.

I.       Library services will be provided during the hours which best meet the needs of the community, and through service outlets located at points of maximum convenience to the public.

J.       Periodic review will be made of library services to determine whether the needs of the community indicate that present services should be discontinued or other services should be added.

 

V.               LIBRARY MATERIALS

 

A.     The library will provide within the limitations of its financial support any materials that help to meet its objectives. Materials may include books, periodicals, pamphlets, newspapers, pictures, slides, films, music scores, maps, recordings, and microfilm.

B.     Materials acquired will meet high standards of quality of content, expression, and format.

C.     The library will keep itself informed of other publicly available resources of books and other materials in the area to avoid unnecessary duplication.

D.     All materials except those which are in special demand and cannot be duplicated, including care and fragile items, encyclopedia and books which are usually expensive, will be lent for special use under library regulations, and procedures-otherwise they may be used in the library only. Materials classified as rare because of fragility or inability to duplicate will be kept under special surveillance and used by the public only under supervision of a library attendant.

E.      The library subscribes to the Library Bill of Rights of the American Library Association which affirms its belief in the following basic policies:

1.      As a responsibility of library service, books and other reading matter selected should be chosen for values of interest, information, and enlightenment of all people of the community. In no case should any book be excluded because of the race or nationality, or the political or religious views of the Writer.

2.      There should be the fullest practical provisions of material presenting all points of view concerning the problems and issues of our times, international, national, and local; and books or other reading matter of sound factual authority should not be proscribed or removed from library shelves because of partisan or doctrinal disapproval.

3.      Censorship of books, urged or practiced by volunteer arbiters of morals or political opinion, or by organizations which would establish a coercive concept of Americanism, must be challenged by libraries in maintenance of their responsibility to provide public information and enlightenment through the recorded word.

4.      Libraries should enlist the cooperation of allied groups in the field of science, education, and of book publishing in resisting all abridgement of the free access to ideas and full freedom of expression that are the tradition and heritage of Americans.

F.      The library also subscribes to the Freedom to Read statement prepared by the American Library Association and the American Book Publishers Council.

G.     Materials which are no longer useful in the light of stated objectives of the library will be systematically weeded from the collection according to professional practices. Disposition of these weeded materials will be made by the librarian as she deems advisable.

H.     Because periodicals are next to books in importance for both reading and reference help, careful evaluation will be made annually. Only those listed in Readerís Guide will be retained. Back issues will be stored for five years or as space permits.

 

VI.              COOPERATION WITH OTHER LIBRARIES

 

A.     The library board recognizes that no single library can meet all demands in its community. Libraries in different political subdivisions work together, sharing their services and resources can meet more nearly the full needs of their users.

B.     The library board and the librarian will be alert to the opportunities of cooperation with other libraries, to strengthen the services and resources of the library. Materials may be loaned to other libraries on a limited time basis when such loan will not be in conflict with basis objectives of the Albertville Public Library. Duplicate material, with the consent of the library board, may be loaned to other libraries on an indefinite return basis.

 

VII.            GIFTS

 

A.     Within the provision of the state laws, the Board of Trustees adopts the following policies:

1.      Books and other materials will be accepted on the condition that the librarian has the authority to make whatever disposition he or she deems advisable. See policy on library materials.

2.      Gifts of money, real property and/or stock will be accepted if conditions attached thereto are acceptable to the Board of Trustees and governing bodies involved.

3.      Libraries space being at premium and coordination of usefulness thereof being a professional function of librarian, materials in which the grantor retains a revisory interest except items which are loaned for a very short term for public display cannot be accepted.

4.      Personal property, art objects, portraits, and plaques will not be accepted without an expressed understanding that the same may be disposed of as the librarian deems advisable according to professional practices.

5.      Books as memorial gifts will be approved by the librarian based on criteria adopted by the board.

 

 

 

 

VIII.          PUBLIC RELATIONS

 

A.     Some of the primary public relations goals of the library are:

1.      Understanding the libraryís objectives and services by governing officials, by civic

Leaders, and by the general public.

2.      Active participation in the varied services offered by the library to people of all ages.

3.      Involvement of the Friends of the Library in improvement of Public Relations.

B.     The Board recognizes that public relations involves every person who has any connection

With the library.The board urges its own members and every staff member to realize that he or she represents the library in every public contact.Good service supports good public relations.

 

IX.             LOAN POLICY

 

Books shall be on loan for a period of 2 weeks. One recheck is allowed. Only 3 books per subject may be checked out. 10 cents per day overdue fine will be charged with a maximum charge of $5.00 per book. New patrons may check out only 3 books the first visit.

Bestsellers shall be on a first-come, first-serve basis effective June 1, 1994. Loan period will be for two weeks with no rechecks. Overdue fine will be 10 cents per day, with a maximum charge of $5.00 per book. Patrons are limited to two bestsellers at a time. If a patron calls and the requested book is on the shelf, it may be held for them for a period of 24 hours. However, no reserve lists will be generated.

Videocassettes will have a loan period of two days with an overdue fine of $2.00 per day.

Audiotapes shall have a loan period of 2 weeks. A patron is limited to 5 audiocassettes at a time. Overdue fines shall be 10 cents per day. Telephone renewals will be accepted if the patron has difficulty coming in to recheck for medical or some other plausible reason.

Patrons requesting Interlibrary loans will be expected to pay return postage.

 

X.               CHILDREN

 

The library encourages children of all ages to visit the library with their parents to take advantage of the resources available for them to meet their informational, recreational, and educational needs.It is the responsibility of parents to insure the appropriate behavior of their children in the library.

 

Children under 12 years old must be accompanied by an adult or have permission from a librarian to go upstairs unattended.

 

No food or drink

No loud voice (Parents please tend to crying children)

No sick children (fever, vomiting, etc.) Outside book/media drops are provided for your convenience

No running, jumping, climbing or horseplay

No playing in elevator or stairwell

No rough treatment of library materials or random pulling of books off shelves

No misuse of computer search stations (i.e. hitting keys, turning on and off, typing nonsense words, trying to exit library program in order to play games or search Internet)

 

Library staff is not responsible for the supervision of children left unattended by their parents.Parents will be notified if their children are disruptive.After receiving one warning, the child will lose library privileges for a two-week period.Library staff may notify the appropriate authorities if they have reason to suspect that there is significant evidence of abuse or neglect.

 

 

Under no circumstances will library staff transport a child from the library building.If a child is left unattended after closing hours, the police will be notified.

 

XI.             CONFIDENTIALITY OF LIBRARY RECORDS

 

Pursuant to the Code of Alabama, 1975, Sections 41-8-9 & 41-8-10, the circulation and registration records of the library are not available to the public.However, individuals may inspect their own circulation and registration records, and the parent of a minor child may inspect the circulation and registration records pertaining to his or her child(ren).

 

Those agencies identified in the Code of Alabama, 1975, Section 41-8-10 may have access upon demonstrated need and approval by the Library Director.

 

Persons, firms, corporations, or agencies other than those mentioned in paragraph one and two hereinabove shall have access only by obtaining an appropriate order or subpoena from a court of competent jurisdiction, as may be authorized by law.

 

Upon receipt of a court order or subpoena, the Library Director shall consult with the Libraryís attorney or designated legal counsel to determine if the court order subpoena complies with applicable law.If the order or subpoena is not appropriate or does not comply, then relief through a protective order may be sought.Further, such counsel for the Library and the Library Director shall have discretion to seek judicial relief if they deem it appropriate to do so.

 

Any matters relating to release or publication of the circulation and registration records not provided for hereinabove are to be referred to the Library Director.The Director shall be empowered to decide any issues arising from such matters.

 

Should any portion of this policy conflict with existing State Law (Code of Alabama, 1975, Sections 41-8-9 & 41-8-10) then State Law will have precedence.

 

XII.            CONFERENCE ROOM POLICY

 

The Albertville Public Library Conference Room is available to nonprofit community groups and organizations engaged in educational, cultural, intellectual, or charitable activities.

 

The Library System and its affiliated organizations and programs have first priority for the use of the conference room.

 

The room is reserved for the use of the community and not-for-profit organizations only.No group whose purpose is commercial in nature may use the library space, even if the planned event meets other use criteria.

 

No admission fee may be charged for any event; nor may collections be taken, funds solicited, or any direct sales made.

 

All meetings held in the conference room must be open to the public.

 

Reservations must be made with the librarian for specific hours, and groups must leave promptly at the conclusion of the specified item.Failure to cooperate with this rule will result in denial of future use privileges.

 

No bookings will be made for hours in which the library is not open to the public.

 

Any use of the room which disturbs the library or library users is prohibited.

 

Smoking or use of alcoholic beverages is prohibited.

 

No signs, posters, displays, or decorations may be put up without prior permission.

 

Groups are responsible for their own se-up of chairs, etc., and must clean up the room, returning it to the condition in which they found it.Set up and clean up must occur within the reserved time for the meeting.

 

The book sale area of the conference room must be left undisturbed and books may not be removed.

 

Groups will be held responsible for any damage that occurs during their meeting time.

 

If a conflict arises over the interpretation of these regulations, the matter will be referred to the Library Board.

 

Exceptions and/or changes to this policy must be approved by the Library Board.However, the Library Director is granted power to waive rules if, in her judgement, emergency or other conditions warrant this action. The Director must report all such waivers to the Library Board at its next regularly scheduled meeting.

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